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Voting form for the Annual General Meeting. March 22nd 2025

I, the undersigned My Passport and/or identity card holder # : My email (To receive a copy) As owner of the apartment number :

AGENDA:

Click here to view the call with all the points to be voted and discussed.

Item #3 To take cognizance of the report and the rendering of accounts on the financial and administrative ordinary expenses during the year 2024 and its approval of the balance sheet. Item #4 To take cognizance of the report and the rendering of accounts on the financial and administrative extraordinary expenses during the year 2024 (See table here) and vote the immediate payment of all extraordinary expenses of 2024 not foreseen and already paid thanks to THOSE who were kind enough to advance the payment of 2025 in 2024. (See details here) -- or we will have an even bigger accounting hole in 2025. Item #5 Summary and approval of the general financial year 2024. Item #6.A Electing the Condominium Administrator for a term of one (1) year Item #6.B and set his/her remuneration Item #7 Vote to increase the gardener's salary by 2,000 pesos per month. Current salary 18,000 pesos. (It has never been increased since he started working here (Sept. 2023)) Item #8 Presentation and vote of the budget of ordinary income and expenses for the Financial and Administrative year in 2025. See details here For comparison purposes, here is last year's report and the balance sheet HERE. --- This item was approved, but subject to providing corrections and/or explanations to all the comments made by Ms. Carla Negri (2E) during the meeting. In any case, please confirm your vote. Item #9 Vote to decide whether to increase quarterly charges by 5% or 10%, or whether to leave them unchanged. Item #10 Confirm the 10% emergency reserve fund, in accordance with the Condominium Statute Art. 50 Paragraph 2. Item #11 Vote for the creation of a board of directors composed of at least 3 owners (who spend at least a few months in the residence). 1 President, 1 Secretary and 1 Treasurer and their substitutes. Item #12 The lawyer did not appear, this point is postponed to a later date. Item #13 Vote the creation of a schedule of availability of certain volunteer owners to replace the administrator in the event of his absence or other unavailability. Item #14 Establish a rule regarding the frequency of changing the code for the front door. Item #15 --- This point is postponed to a later date. Item #16 Vote to have a security guard again on Saturday afternoon. (Cost: RD$100 per hour) Item #17 Although the construction of this wall has not been approved by the majority of votes corresponding to this type of modifications to the common areas at that time, I request your vote to modify a part of it. Vote the modification of this wall (see photo here) to transform it into a speed bump to allow the passage of vehicles if the need arises. (There no quote for now) Item #18 Vote the idea of correcting and modifying the constitution of the co-ownership. Item #19 Vote to replace the camera surveillance system with the new service offered by the company HotSpot
I hope to be able to provide you with more information and a demonstration by the next meeting. Item #20.A Renovation of roof waterproofing. Item #20.B Installation of gutters on roofs Item #20.C Construction and installation of a rainwater drainage system: Item #20.D 3 trucks of stone for the floor of the car park

-------XXXXXXX------- The meeting ended at this point, but I invite you to continue responding to the various points below in order to estimate the extraordinary expenses that will be valid or not at the next meeting. This allows those who will be absent for several months to deposit a sum in reserve and thus not have to make a transfer from abroad. Thank you in advance for your cooperation. -------XXXXXXX-------

Item #20.E Improvement of the water stopcock registers of each building (3 are already done Building: #1 (one side) #6 and #7). At least 8 remain to be done. Item #20.F Renovation of the barbed wire line that runs from the main entrance to the garbage corner (north area). Current BAD status HERE - New barbed wire model Hardware store quote for 100 meters. No quote for installation. Due to the complexity and danger of the installation, I think it should cost at least 30% of the quote. Estimate ~RD$13,000. FOR YOUR INFORMATION, View the extract from the notice of the 2024 ordinary meeting HERE Item #20.G Repair of defects in the central rear facade of building #1 which causes infiltrations in apartments 1B, 1E (Declared to insurance). Cost: RD$12,500 (See its current status here) --> See quote from All RealEstate Group. Item #20.H Installing pipes to connect all the water evacuation tubes of the U2 unit in order to evacuate all the rain that the U2 unit receives directly into the street (or other solution promised by the City Hall). This will prevent the parking lot from filling up with water. Installing gutters would cost more and would not be as effective. See illustrations 1 - 2 - 3 . --> See quote from Wilson Plus RD$ 18,000 of labor. Total: RD$ 31,485. --> See quote from Amelio But I'm pretty sure that it's possible to find a better deal. Item #20.I Vote to add a token keypad to the exterior entrance of the vehicle parking gate. --> See quote from Figitech. Item #20.J Vote for: - Moving the electric generator from the technical room to the room opposite the office. (It is not advisable to mix electrical appliances that run on fuel near our water filters. In addition, its current position causes noise and odor nuisances to buildings #2 and #3.) - Reorganization of the entire electrical system of the technical room and therefore of the entire residence (Currently it is nonsense and dangerous and causes failures) SEE CURRENT STATUS HERE. The electrical cabinet of the swimming pool has already been 100% renovated by Propool). I have a joint quote for both jobs. I would have liked to have the details of each. See the state of the current installation (Dangerous! and often a source of problems) - See the quote HERE Plus RD$ 25,000 of labor. Total: RD$ 68,763.85. I would like to have others that separate the 2 jobs well. (I think it could cost less) Item #20.K Vote for the installation of a fence or barbed wire to connect the fence around the technical room and the laundry room to the roof in order to prevent any intrusion or exit through this access. See Photo (No quote for the moment, Estimate: RD$ 20,000) Item #20.L Vote to clean and add interior protection (with special paint) of all electrical cabinets + exterior painting. As it is (According to an electrician) this causes excess electricity consumption and risks of problems and even fires) Cost: RD$9,000 Total for all 3 cabinets = RD$27,000. See the condition of one of the cabinets HERE (Building #1 y #2). Item #20.M Vote to move the interior switch for opening the large gate in front of the office so that it is accessible from motorcycles. Item #20.N Vote to repaint the logo at the entrance to the residence (Only verbal quote, RD$25,000 but that seems far too excessive to me, I am waiting for others) See its current state here. I personally believe that it should be possible to do this for a maximum of RD$10,000. I just need to find the right person to do it well at that price or less. (Like Viviana Apt. 6E) Item #20.O Vote to build and install a removable mesh fence over the trash room to prevent cats from creating dirt around the trash room. The only quote I received, available HERE, involves a wooden structure. I think making it with plastic plumbing pipes would be sufficient, lighter, and probably cheaper. Item #20.P Vote to renew/replace of many manhole covers. Quoted and approved in the past but very few have been fixed. See example here (Behind building #2), and here (Behind building #5), and here (Behind building #7 - septic tanks). Once all the stopcocks in all the buildings have been removed from the ground, we will be able to recover some covers in order to reuse them elsewhere. It is urgent to repair the register covers, especially those of the septic tanks because they must not receive rainwater and mud. In addition, this causes bad odors and promotes the proliferation of mosquitoes and therefore increases the costs of fumigation ... which is very harmful to the garden and human beings. To do it properly, it would be necessary to raise the covers about 30 cm from the ground by adding a line of chipboard and ensure that the covers are watertight. View the extract from the notice of the 2024 ordinary meeting HERE. Item #20.Q Vote a budget for purchasing tools. Free Round: Express yourself: Signature: